A mobile cocktail bar is exactly what it sounds like – a bar that can be moved from location to location to serve cocktails and other drinks. Mobile cocktail bars are growing in popularity for events like weddings, corporate parties, and other special occasions. They provide the experience of having a full bar without the need for permanent infrastructure. Keep reading to learn more about what a mobile cocktail bar is, how they work, and the benefits of hiring one.
What is a Mobile Bar?
A mobile bar is a portable, self-contained unit that functions as a full-service bar. The key feature that distinguishes a mobile bar from other types of bars is mobility – mobile bars are designed to be set up, taken down, and transported with ease. They contain all the equipment and inventory needed to prepare and serve alcoholic beverages without requiring access to permanent plumbing, electricity, or refrigeration.
Mobile bars are completely self-contained units. At a minimum, a mobile bar will include:
- Bar counter or serving area
- Sinks for rinsing glassware
- Ice bin to store ice for drinks
- Refrigeration system such as a cold plate, kegerator, or refrigerated cabinet for chilling liquor, beer, or wine
- Cupboard storage for glassware, mixers, garnishes, and tools
- Optional features like draught beer taps, blenders, or specialty drink preparation equipment
Advanced mobile bars may also offer amenities like lighting, sound systems, or monitors. The bar is housed within a trailer, shipping container, motorcoach, or custom-built body mounted to a vehicle chassis. This allows the entire bar setup to be transported to events by towing or driving.
Types of Mobile Bars
There are a few main types of mobile bar vehicles:
Trailer Bars
Trailer bars are towable mobile bars built into a trailer unit. The bar components are installed into a box trailer frame that can be hitched to a truck or SUV and towed to events. Trailer bars range widely in size from small 4×8 foot trailers to large dual-axle units. They can be custom designed or converted from an off-the-shelf utility trailer. Trailer bars have the advantage of being lighter and more maneuverable than other mobile bar vehicles.
cargo Bars
Cargo bars utilize an enclosed cargo trailer or shipping container as a mobile bar. Empty cargo containers are converted into bars by adding doors, windows, plumbing, electricity, and the necessary bar equipment. Cargo bars move via semi-truck or by being towed on a heavy duty trailer. Their boxy shape limits layout options but cargo containers make very durable and secure mobile bars.
Van Bars
Custom van conversions make versatile mobile bars thanks to their accessibility and flexibility. Vans like the Mercedes Sprinter can be outfitted with bars, drink preparation areas, storage, power systems, and anything else required to operate. Van bars are easier to drive and park than large trailers or trucks. Their smaller size may limit inventory capacity compared to bigger units.
Bus Bars
Converting a bus into a mobile bar takes advantage of the roomy, open floor plan. Old school buses, shuttle buses, RVs, and coach buses have all been adapted into rolling bar vehicles. Buses can accommodate larger bars and guest capacity. However, their size can also be a limitation in terms of where they can operate and park.
Truck Bars
Custom pickup trucks are a common choice for compact, flexible mobile bar units. Truck beds can be outfitted with bar equipment, taps, sinks, and storage compartments to create a portable bar. Truck bars take up minimal space and are quick to set up, though their capacity is smaller than a trailer or bus bar. Trucks are best for small events or as satellite bars at large festivals.
How Do Mobile Bars Work?
Mobile bars are designed to be fully self-sufficient and not require any external electricity, plumbing, or drainage. Here are some key features that allow mobile bars to work at any location:
- Power system – A built-in generator, battery bank, and/or shore power hookup provides electricity to run lighting, refrigeration, blenders, and anything else that requires power.
- Water system – A freshwater holding tank and pump supplies water for sink fixtures and beverage preparation. Gray water is contained in a wastewater tank for disposal.
- Ice bin – An insulated, chilled ice well holds ice to keep drinks cold. Ice is loaded in separately for each event.
- Coolers – Refrigerated coolers built into the bar keep beer, wine, and ingredients chilled.
- CO2 tanks – For bars with draught beer systems, CO2 tanks are used to power the taps.
- Glassware & tools – Racks, shelves, and cabinets hold bar tools, glassware, garnishes, and everything else needed to mix and serve drinks.
With these self-contained systems, mobile bars can operate virtually anywhere without relying on infrastructure. Generators provide power, holding tanks store water on board, and refrigeration keeps everything chilled. The inventory, equipment, and staff can be transported in the vehicle to each event.
Benefits of a Mobile Cocktail Bar
Why should you consider a mobile cocktail bar for your next event? Here are some of the biggest benefits:
Convenience
A mobile bar brings the party directly to your guests and provides complete drink service at your event site. You avoid the hassle of finding bar space at an outside venue or transporting guests to a separate bar area. The bar comes to you and sets up anywhere with minimal requirements.
Customization
Mobile bars allow for maximum customization when it comes to the drink menu and presentation. You can work with the bartender to craft unique cocktail recipes perfect for the theme and tastes of your guests. Themed menus, glassware, garnishes, etc. make the bar an extension of your event decor.
Professional Service
Experienced mobile bartenders provide knowledgeable, professional drink service just like a permanent bar. They handle the entire drink-making process from mixology to presentation without needing help from you or your catering crew. They bring all necessary tools, ice, glassware, and manage cleanup.
Portability
Since mobile bars are completely transportable and self-contained, you can set up drink service at any outdoor or indoor location. Hold your cocktail hour in a courtyard, barn, tasting room, beachfront, backyard, parking lot – literally anywhere your event is located. Venue restrictions on alcohol don’t limit you either.
Cost Savings
Adding a cash bar service to your special event doesn’t have to break the bank. Mobile bars provide bartending service and equipment at a fraction of the cost of installing a permanent bar. Because there’s no fixed infrastructure, they keep overhead costs low which is passed along to clients.
Style & Atmosphere
A custom mobile bar adds to the unique style and atmosphere of your event. Fun vehicles like vintage trailers or buses make eye-catching additions to any venue. Your guests will love the experience of being served drinks from a novel moving bar.
What Type of Events Use Mobile Bars?
Here are some of the most common types of events that utilize mobile cocktail bars:
Weddings
Weddings are one of the most popular uses for mobile bars. They allow brides and grooms to serve liquor and cocktails at outdoor ceremonies and receptions where permanent bars aren’t available. The bar can be positioned wherever is convenient like near the dance floor or during cocktail hour.
Corporate Events
Corporate parties, picnics, retreats, and golf outings commonly rent mobile bars for guests. Open bar packages make for great hospitality while keeping attendees on-site. Bars can also provide themed drinks representing the company brand.
Private Parties
Birthdays, retirement parties, backyard BBQs, and any other private celebration are made more fun with a mobile bar on hand. Personalized cocktails add to the festive occasion.
Concerts & Festivals
Large outdoor events like concerts and festivals use mobile bars to serve thirsty crowds without permanent infrastructure. Multiple bar trailers can be set up to efficiently handle high volumes. VIP areas may offer premium bars for an elevated experience.
Sporting Events
Mobile bars at tailgates, golf tournaments, or other sporting events make for great fan hospitality. Brands also sponsor custom bar vehicles for sampling activations and partnerships.
Public Events
Street fairs, art walks, and community events often bring in mobile bars to sell alcoholic beverages. Regulations vary based on the locality.
Choosing a Mobile Bar Company
If you’ve decided a mobile bar is right for your event, here are some tips for choosing a service:
- Look at their menu – Make sure they offer drinks that fit your vision and guests’ tastes.
- Ask about customization – Can they make specialized drinks? Provide custom glassware, garnishes, etc?
- Review licensing – Confirm they have the required liquor licensing for your area.
- Request a quote – Get a detailed written quote accounting for all fees and costs.
- Check reviews & references – Choose a top-rated, experienced service with happy past clients.
- Make sure they carry liability insurance – This protects you in case of any incidents.
- Book early – Reserve your date well in advance, especially for peak seasons.
- Don’t DIY – Unless you’re a professional bartender, leave it to the experts!
Reputable mobile bar companies will provide guidance on permitting requirements, liquor liability insurance, staffing, setup logistics and all the details that go into running a bar service. Planning ahead ensures you’ll have delicious drinks flowing at your next event!
Mobile Bar Options
Once you book a mobile bar service, you’ll have some choices to make about beverage options and the bar setup. Popular choices include:
Bar Packages
Most mobile bars offer different bar packages based on your needs and budget:
- Beer & wine only – Lower cost option perfect for casual events
- Full premium open bar – Top shelf liquor, full cocktail menu, beer, wine and non-alcoholic drinks
- Limited open bar – Set selection of beer, wine, liquor and cocktails offered
- Cash bar – Guests purchase their own drinks at set prices
- Drink tickets – Provide guests with a limited number of drink tickets for redemption
Menu Creation
If you want a complete custom cocktail menu, the mixologist can craft specialty recipes based on your vision. Supply any ingredients like bitters, purees or garnishes you want incorporated. For simpler events, choose from their list of classic and high-end cocktails.
Theming
Décor like glassware, swizzle sticks, napkins and signage can extend your event theme to the bar. Provide branded or personalized elements to the bartender to display at the bar.
Bar Positioning
Determine the optimal positioning of the bar at your venue site. Bars are often stationed near food stations or where traffic flows. But keep accessibility factors like terrain and electrical access in mind. Discuss setup and logistics with your bar service ahead of time.
Outdoor Service
Mobile bars are ideal for outdoor use at backyard BBQs, pool parties, beaches, parks or anywhere your outdoor event is happening. Make sure local noise and alcohol ordinances allow service.
Indoor Service
You can also keep the party going by bringing the mobile bar inside a reception hall, warehouse, garage or other indoor space following your outdoor event. Ensure there is adequate ventilation and fire suppression.
Mobile Bar FAQs
Do mobile bars require special permits?
Alcohol catering permits and special event licenses are required for mobile bars in most areas. Reputable companies will have all necessary state and local permits. Make sure to notify your venue and check local laws. Additional permits may be needed for outdoor bars or sound amplification.
Can the bartenders make any drink?
Most mobile bars are equipped to make a wide range of common cocktails, shots, martinis as well as pour beer, wine and non-alcoholic beverages. Specialty ingredients may need to be provided for unique craft cocktails. Discuss the full drink menu with your bartender ahead of time.
Are mobile bars more affordable than alternatives?
Mobile bars provide bar services and equipment at a fraction of the cost of permanent build-outs or hotel banquet services. Because there’s no fixed real estate, overhead is low and cost savings get passed on to clients.
How many bartenders are recommended?
Professional bartenders can handle around 150 guests on their own for a standard event. For larger weddings or corporate parties, more bartenders may be brought in to ensure excellent service.
How early should I book my mobile bar?
Its best to reserve your mobile bar at least a few months in advance if possible, especially for busy seasons. Limited availability means dates book up quickly. Give yourself enough lead time to iron out all the details.
Should you tip mobile bartenders?
Yes, bartenders working private events rely on tips just like any food and drink service. 10-20% per drink is an appropriate tip amount. For open bars, its common to present a shared tip or include gratuity in the overall package.
Can mobile bars offer spirits only, not beer?
Most mobile bars are fully equipped with both liquor and beer taps. But you can request an offering of only wine and spirits if you prefer. Mobile bars are very flexible when it comes to drink menus.
How long do mobile bars typically stay at an event?
Bartending packages usually last 4-6 hours to cover the standard duration of a private event. Longer or shorter periods can be arranged as well. Just be sure to communicate the exact timing needed with your mobile bar provider.
Conclusion
A mobile cocktail bar is the ultimate party enhancer. Self-contained portable bars allow you to serve incredible craft cocktails, beer, and wine anywhere your celebration is happening – from backyards to beaches to warehouses. They provide the full experience of a custom bar at your chosen venue for weddings, corporate events, private parties and more. With minimal setup and hassle, mobile bars create a fun, buzzing atmosphere with professional bartenders mixing drinks to order. Guests love the novelty of ordering drinks from a cool, one-of-a-kind bar vehicle. When planning your next event, be sure to inquire about adding mobile bar service to keep the drinks flowing in style.
